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Vacancy For Senior Clinical Testing Advisor

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

To support quality and prompt service delivery in IHVN supported sites. IHVN is sourcing for suitably qualified young and dynamic individuals to fill the position of   Senior Clinical Testing Advisor for the USAID SHARP TO1.

Position Senior Clinical Testing Advisor
Department:  Prevention Care & Treatment
Unit: Prevention
Location: Abuja
Term:  Most likely short term position

Opening Date: 12th July 2021
Closing Date: 19th July 2021

Responsibilities: 

  • Provide technical oversight, strategic direction and ensure appropriate support for the implementation of HIV Testing Services (HTS) in all the testing modalities
  • Disseminate evidence-based training materials, job aids, supervisory systems and other training materials needed for implementation of the program to meet the needs of funding organizations and the Government of Nigeria.
  • Coordinate site strengthening, follow-up and supervision, advocacy, capacity-building and monitoring & evaluation of performance across program sites as required
  • Participate in all Technical Consultative Group Meetings,
  • Represent the organization in professional forums by participating and making presentations in relevant meetings and conferences and technical working groups
  • Carry out any other duty assigned for the achievement of organizational goals and objectives

Qualifications, Knowledge, Skills & Ability:

  • Should possess an MPH or related qualifications with a background in Public Health, Nursing, Social Sciences, Health Sciences or Community Health
  • At least five – seven (5 – 7) years experience working in HIV Testing services (HTS).
  • Experience in building capacity at individual and organizational levels.
  • Demonstrated knowledge of HTS, guidelines and policies.
  • Excellent personal communication skills in written and verbal English,
  • High impact influencing and persuasive skills, and able to represent the organization to donors and partners
  • Good experience of using Ms. Word, Excel or Power Point applicable software related to position

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org
  • Application must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Invitation to Bid for the Production Of Data Collection Tools Under GF PPM Grant

INVITATION TO BID

BID TITLE:            PRODUCTION OF DATA COLLECTION TOOLS UNDER GF PPM GRANT         

  1. Introduction

The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

  • Background        

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

  • Scope of Bid

Bidders are invited to submit a Bid for the goods and/or services specified in Schedule of Requirements, in accordance with this bid.

  • Invitations to Bidding

IHVN is soliciting for interests from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.

To be eligible to participate in the bidding process, interested organization are required to provide the following information:

  • Bids must be properly sealed;
  • Availability of a Company profile;
  • All Bidders must include copies of tax clearance certificates for the past three years i.e. 2017,2018, 2019 & 2020 if readily available;
  • Availability of audited financial statements for the last 3 years
  • All bidders must provide evidence of at least three similar Jobs made in the past for IHVN or any other organizations;
  • All bidders must provide proof of registration with the Corporate Affairs Commission (CAC);
  • Bank Reference Letter;
  • All bidders must indicate their bid validity period. The bid validity period will be 90 days, starting from the date of deadline for submission of the bids.

Technical Evaluation Criteria

For all DCTs listed in annex 1 table of specification in attached bid document, successful bidder would be required to produce samples for user’s approval before commencement of final production.

  • Submission Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted;
  • Copies of the complete hard copies of technical and financial bids are to be submitted and marked separately in sealed envelopes must be sent via courier or hand delivered, in a sealed envelope or parcel to the following address:INSTITUTE OF HUMAN VIROLOGY, NIGERIA     Pent House, Maina Courts, Plot 252,Herbert Macaulay Way, Central Business District, Abuja, Nigeria. Attn: Procurement Unit;
  • Apart from hard copies, all quotations must also be submitted in Excel Format (Tables) and Word format (proposals) on a separate flash drives. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password shall be contained in the sealed financial bid envelope;
  • All quotations are inclusive of all associated cost for deliveries (loading and offloading, payment of levies etc);
  • Financial evaluation will be based on least cost selection per line item;
  • Bidders must indicate their bids in the bid register before dropping it in our bid box;
  • All bidders must tender to the detail specification as these are sensitive commodities;
  • The corrected price is what will be considered as the bid price;
  • As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.
  • Bidders must attach a copy of the products catalogue of the bided items or get a sample ready for verification at the time of bid evaluation;
  • Bid must be in Company’s Letter head, duly signed and stamped by an authorized company representative;
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria;
  • All Bids are to be submitted in the bid box at our head office on or before 23/07/2021 @10:00 am.

Notice:

  • Bids which must reach us within ten (10) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • We can only achieve our aims of long term success if you provide an outstanding service and quality products. To this end, IHVN shall reserve the right to terminate any contract midway or after delivery of services/goods either for non-performance or non-compliance with specification, delivery time and any other terms of the contract.
  • All interested bidders can download the BID document HERE

7. The Bid and Bid Deadline:

  • Funding Agency                                      :GF PPM Grant
  • Bid Start Date/Time                               :12th July, 2021
  • Bid Deadline Date/Time                       : 23rd July, 2021 @10:00am.

8. Communications during the BID Period

  • A prospective bidder requiring any clarification on technical, contractual or commercial matters may notify IHVN via email at the following address no later than 8 working days prior to the closing date for the submission of offers:

Email for submissions of all queries:  bids@ihvnigeria.org 

(Use subject: RE-PRODUCTION OF DATA COLLECTION TOOLS UNDER GF PPM GRANT).

  • The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of enquiry) will be sent to all prospective bidders who have acknowledged the BID.
  • There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, in accordance with the terms of this bid.

Invitation to Bid for the Supply of I.T. Items under ANRiN grant.

BackgroundThe Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
BID Title:Supply of I.T. Items under ANRiN grant.
Scope of BidBidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.
Interpretation of the BidThis RFB is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights. This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.
LanguageThe Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern. The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid EligibilityBidders may be a private, public or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.   A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if: A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder: Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  
Fraud & Corruption, Gifts and HospitalityIHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level. Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
  Clarification of the BidBidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid CurrencyThe bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission. IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.
TaxesContract sum shall be subjected to deduction of 5% withholding tax
Payment TermsIHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.
AuditIHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
RequirementsAbility to meet delivery targets within IHVN’s specified time period.
Bid ProtestAny Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org
Responsiveness of BidIHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission. If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Evaluation of BidThe evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received. IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.
Qualification CriteriaGeneral Criteria: The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract. To qualify for a multiple number of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots Experience Criteria:   a minimum number of years of overall experience in the supply of goods and related services;a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods. Financial Criteria: Evidence of satisfactory completion of supply of similar goods of value
Award CriteriaPrior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.
Bank Guarantee for Advanced PaymentAll contractor shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above
Supplier Code of Conduct  IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers: In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level.Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.
  Instructions to Bidding/Requirements  All bids must be in ink or type written; submission in pencil will not be accepted.

All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.

Bids must be properly sealed.

Bidders not registered with IHVN must include company profile.

Bidders not registered with IHVN must include copies of tax clearance certificates for the past three years.

All bids must provide evidence of at least two similar Jobs made in the past for IHVN/other organizations etc.The bidders must specialize in the supply of health commodities with proof

Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).Bidders not registered with IHVN must show proof of DUNS certification.

Bids should be submitted to the head office on or before the date below specified as deadline.

Bids will be opened at the expiration of the bid advert. Bidders must attach a copy of the products catalogue of the bided items or get a sample ready for verification at the time of bid opening All bidders must tender to the detail specification as these are sensitive commodities

Any quote with percentage/calculation error will be disqualified at the tender meeting.   All bidders must indicate their bid validity period.   As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.  
Note*Bids which must reach us within ten (10) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.   Please find the Detailed Specifications/Quantities Required on Annex 1 below.  
Funding AgencyANRiN Grant
Bid Start Date/ Time06/07/2021         8:00 am
Bid Deadline Date/ Time19/07/2021         10:00 am
  Contact
The Deputy Director Procurement/HOD SCM SCM Department Supply Chain Management Department
Institute of Human Virology, Nigeria
Pent House, Maina Court
Plot 252, Herbert Macaulay Way
Central Business District
P.O. Box 9396, Garki, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: bids@ihvnigeria.org

Annex 1

Detailed Specification/Quantity Required:

S/NDescriptionQtyUnit
1Dell Latitude 7400 core i7 16GB RAM 512GB HDD WIN 10 Pro8EA
2Dell Optiplex 7080 series window 10 Pro, core i7, 16GB DDR4 Pcle Video card, HDMI, DVI & VGA Scree 29inch keyboard, mouse, NIC etc.2EA
3HP Notebook 15 intel Core i5 Laptop 15.6 inch 8GB RAM 1TB HDD9EA

Vacancy For Short Term TB-LON 3 Consultant On Improved Tuberculosis Case Finding In Lagos State

Background

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis (TB) and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, and care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at national, state and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building and research in West Africa and beyond.

The TB-LON 3 Project is a USAID-funded Award that is a revolutionary program working with communities, facilities and relevant state and national structures to improve access to TB case finding, diagnosis, treatment and notification in Lagos, Ogun, Osun and Oyo States; as well as increase domestic financing for TB and strengthen surveillance and integrated reporting across four result areas:

  • Improved access to high-quality, person-centered TB treatment, DR-TB, and TB/HIV services for a cumulative number of at least 106,576 persons for the life of the activity.
  • Strengthened systems and structures for TB detection, treatment and notification with TB service delivery platforms strengthened
  • TB disease transmission and progression reduced
  • TB research and innovations accelerated with improved impact on program implementation.

The TB-LON 3 Project is implemented by a consortium with Institute of Human Virology Nigeria (IHVN) as the Prime Recipient, Society for Family Health as the Sub-Recipient and other Implementing Entities.

Purpose of the Assignment

The purpose of this short-term consultancy is to support the TB-LON 3 Project in Lagos State and the Lagos State TB Program in general, to apply evidence informed implementation science to find the missing TB cases. It is also to innovatively engage all stakeholders to increase the detection of drug sensitive tuberculosis (DS-TB) and drug resistant tuberculosis (DR-TB), and to treat and ensure appropriate notification to the National TB Program.

Scope of Consultancy

  • Support Lagos TB-LON 3 and Lagos State TB Program in analyzing the current situation of TB Case finding.
  • Provide technical support in designing interventions that will lead to finding the missing TB cases.
  • Engage national, state and local government TB programs, donor agencies as well as other stakeholders in filling identified resource and capacity gaps in the implementation of active TB Case finding strategies.
  • Collaborate with WHO, Lagos State TB Program and other Implementing Partners in strengthening TB surveillance.
  • Mentor State, LGA and Implementing Partners staff and support capacity building to improve TB programming.
  • Participate in state, Local Government Area (LGA) and facility monitoring and mentoring to strengthen the TB Program.
  • Facilitate experience sharing amongst Lagos State TB Program and other TB Implementing Partners.

Duration: Six months contract

Reporting Channels: The consultant reports to the Chief of Party TB-LON 3 Project.

Minimum Requirements

  • First degree in Medicine and Surgery, Public Health, Epidemiology and Health program planning and management.
  • Master’s or higher degree in Public Health or Community Medicine preferred.
  • At least 25 years of professional experience in the Nigerian health sector, with a comprehensive understanding of the Nigerian public health system and experience working in National or State TB Programs.
  • Knowledge of the TB epidemiological situation in the State.
  • Strong familiarity with innovations and trends in TB response in Nigeria and globally.
  • Demonstrable diplomacy skills to work effectively and harmoniously across donor agencies, WHO, Implementing Partners and other local and international organizations.
  • Strong coordination, planning, and supervisory skills.
  • Strong networking and representational skill.
  • Excellent oral and written communication skills in English as well as presentation skills.
  • Self-motivated with a strong ability to identify and develop relevant areas of work
  • Able to communicate complex issues in a concise, accessible and engaging manner.

Method of Application

Interested and qualified candidates should send a detailed resume and a one page cover letter as one MS Word document explaining suitability for the position to Deputy Director, Human Resources through this email address: careers@ihvnigeria.org

Application must explicitly state the position applied for in the subject of the email. Only shortlisted candidates will be contacted.

Opening Date: 1st July, 2021
Closing Date: 15th July, 2021

Supply Of Laboratory Equipment Under GF PPM Grant

INVITATION TO BID

BID TITLE:            SUPPLY OF LABORATORY EQUIPMENT UNDER GF PPM GRANT         

  1. Introduction

The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

  • Background        

The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.  IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.

  • Scope of Bid

Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.

  • Invitations to Bidding

IHVN is soliciting for interests from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.

To be eligible to participate in the bidding process, interested organization are required to provide the following information:

  • Bids must be properly sealed;
  • Availability of a Company profile;
  • All Bidders must include copies of tax clearance certificates for the past three years i.e. 2017,2018, 2019 & 2020 if readily available;
  • Availability of audited financial statements for the last 3 years
  • All bidders must provide evidence of at least two similar Jobs made in the past for IHVN or any other organizations;
  • All bidders must provide proof of registration with the Corporate Affairs Commission (CAC);
  • Bank Reference Letter;
  • All bidders must indicate their bid validity period. The bid validity period will be 90 days, starting from the date of deadline for submission of the bids.

Technical Evaluation Criteria

For all equipment listed in annex 1 table of specification below, the bidder will provide in his bid:

  1. The Brand, Catalogue number and type of the equipment
    1. A leaflet (documentation) of the equipment

Upon delivery, all equipment will be accompanied with a user manual in the English language.

  • Submission Requirements
  • All bids must be in ink or type written; submission in pencil will not be accepted;
  • Copies of the complete hard copies of technical and financial bids are to be submitted and marked separately in sealed envelopes must be sent via courier or hand delivered, in a sealed envelope or parcel to the following address: INSTITUTE OF HUMAN VIROLOGY, NIGERIA     Pent House, Maina Courts, Plot 252,Herbert Macaulay Way, Central Business District, Abuja, Nigeria. Attn: Procurement Unit;
  • Apart from hard copies, all quotations must also be submitted in Excel Format (Tables) and Word format (proposals) on a separate flash drives. Any quotation without soft copies (for technical and financial proposals) will not be evaluated. The flash drive should be passworded and the password shall be contained in the sealed financial bid envelope;
  • All quotations are inclusive of all associated cost for deliveries (loading and offloading, payment of levies etc);
  • Financial evaluation will be based on least cost selection;
  • Bidders must indicate their bids in the bid register before dropping it in our bid box;
  • All bidders must tender to the detail specification as these are sensitive commodities;
  • The corrected price is what will be considered as the bid price;
  • As time is of the essence, delivery of goods shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.
  • Bidders must attach a copy of the products catalogue of the bided items or get a sample ready for verification at the time of bid evaluation;
  • Bid must be in Company’s Letter head, duly signed and stamped by an authorized company representative;
  • All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria;
  • All Bids are to be submitted in the bid box at our head office on or before 10/07/2021 @10:00 am.

Notice:

  • Bids which must reach us within fifteen (15) working days from the date of this publication should have the title of the BID written on the “Top Left Hand Corner” of the envelope.
  • We can only achieve our aims of long term success if you provide an outstanding service and quality products. To this end, IHVN shall reserve the right to terminate any contract midway or after delivery of services/goods either for non-performance or non-compliance with specification, delivery time and any other terms of the contract.
  • All interested bidders can download the BID document below

7. The Bid and Bid Deadline:

  • Funding Agency                                      :GF PPM Grant
  • Bid Start Date/Time                               :22nd June, 2021
  • Bid Deadline Date/Time                       : 10th July, 2021 @10:00am.

8. Communications during the BID Period

  • A prospective bidder requiring any clarification on technical, contractual or commercial matters may notify IHVN via email at the following address no later than 8 working days prior to the closing date for the submission of offers:

Email for submissions of all queries:  bids@ihvnigeria.org 

(Use subject: RE-SUPPLY OF LABORATORY EQUIPMENT UNDER GF PPM GRANT).

  • The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of enquiry) will be sent to all prospective bidders who have acknowledged the BID.

There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, in accordance with the terms of this bid.

Bid Document – GF PPM grant_ Laboratory Equipment